Employee Work Policies

In an ongoing effort to keep our employees and students healthy and safe, the following guidelines and policies are being implemented, effective immediately.

Travel Restrictions

All BYU-Idaho non-essential travel (domestic and international) for employees and students is suspended. For additional information and direction on travel, please see the Financial Services travel page.

Social Distancing Guidelines

Based on local circumstances and/or government directives, and as determined by President’s Executive Group (PEG), the following social distancing practices may be applied by your department:

  • Restricting large-group meetings (no more than 10 people per gathering)
  • Allowing employees to work from home whenever possible
  • Allowing smaller workforce groupings to rotate between working from home and normal work locations

Please coordinate and discuss with your manager to receive direction on how your department may be implementing these policies.

Self-Isolation Practices

Members of the university workforce should self-isolate or will be asked to self-isolate when:

  • They have upper-respiratory or influenza-like symptoms
  • It is recommended by their healthcare provider
  • There is a likelihood that they have been exposed to COVID-19 (e.g. you have recently returned from a high-risk area or have otherwise been exposed)

Work from Home Guidelines

Based on local circumstances and/or government directives, and as determined by PEG, employees and student employees may be authorized to work from home when:

  • Recommended or directed by government officials
  • Their normal work location is closed
  • They are self-isolated (but not ill)
  • They or a family member are immunocompromised
  • They are caring for a family member with COVID-19
  • They need to care for children during school closures (related to COVID-19)

Please work with your manager to receive direction on how your department may be implementing these guidelines, including compliance with data security and privacy protocols. If typical work responsibilities do not easily transfer to remote work, transitional assignments may be approved and assigned by a manager. Suggestions include, but are not limited to:

  • Remote department trainings
  • Remote coordination meetings
  • Review of current work responsibilities and department priorities
  • Special departmental projects

Sick Leave

Employees should not come to work if they are sick.

Full-time employees unable to work for reasons related to COVID-19 may use available sick leave for a maximum of two weeks. If additional sick leave is needed, full-time employees may contact Human Resources.

Part-time, on-call, temporary, and student employees unable to work for reasons related to COVID-19 will receive their standard pay according to the hours they were scheduled to work (this procedure is subject to ongoing review).

Pay Policies

Employees (including scheduled part-time, on-call, temporary, and student employees) will receive their standard pay when:

  • Their normal work location is closed (for COVID-19 related reasons)
  • They are self-isolated (but not ill)
  • They are caring for children during school closures (related to COVID-19)
  • They are caring for a family member who is self-isolated or is ill with upper respiratory or influenza-like symptoms

Please note, all employees are allowed to work from home, whenever possible, under the current circumstances. Work with your manager to receive direction on how your department may be implementing these work from home guidelines.

Employee Assistance Program

Employees may use the Employee Assistance Program (EAP) for help during these unusual times. For more on using the EAP visit the Human Resources EAP info page. If you have any questions, please contact your manager and/or Human Resources.

Please remember that Heavenly Father will bless each of us and provide peace, comfort, and hope in these times of uncertainty.

For current and official BYU-Idaho communication regarding COVID-19, visit the I-Prepare website as the situation continues to evolve.

First published: 2020/03/17 @ 7:10 PM